Meeting Held on Tuesday 17 March 2015 at 7.12pm
PRESENT: Ann Skelton (Chairperson), Stuart Cameron (Principal), Yvonne Hall, Fleur Howard, Paul White, Rachel Dippie (Staff Representative).
IN ATTENDANCE: Sally Kent (Deputy Principal), Mark Lodder (Observer), Elizabeth Studholme (Observer), Sue Stevens (recording minutes)
APOLOGIES: Darren Wright
INTRODUCTION / GENERAL
1. WELCOME AND APOLOGIES
The Chairperson declared the meeting open and welcomed everyone, with a special welcome extended to the observers. One apology received and accepted.
2. APPROVAL OF MINUTES FROM THE PREVIOUS TWO MEETINGS
Resolved: That the minutes of the Board of Trustees meeting held on 24 February 2015, having been circulated, be approved and adopted as a true and correct record of that meeting.
Moved: A Skelton Seconded: Y Hall Carried
Resolved: That the In Committee minutes of the Board of Trustees meeting held on 24 February 2015, having been circulated to those present at that part of the meeting, be approved and adopted as a true and correct record of that part of the meeting.
Moved: F Howard Seconded: A Skelton Carried
The 1 March Roll Return was tabled (437).
3. MATTERS ARISING FROM THE MINUTES
· None
4. CORRESPONDENCE
INCOMING
· None
OUTGOING
· MoE – March Roll Return
· Chair of the Board of Trustees, Cotswold School – email to express support.
CURRICULUM
5. None on the cycle at this time.
GOVERNANCE
6. PRINCIPAL’S REPORT (S Cameron)
The Principal’s report had been circulated prior to the meeting and was taken as read. The format has been updated to reflect the Annual Plan.
Fourteen students and two teachers from Glendal School arrived at the school today and will remain for the rest of the week. Activities scheduled were discussed in relation to the weather forecast.
Jill Pears, currently AP at Linwood College, has been appointed to the Associate Principal’s position, starting Monday 11 May. This will be announced to the community later this week.
Interviews for the two Scale A positions should be completed tomorrow.
Some Special Needs property modifications should be started soon.
S Cameron has asked the local office of the MoE to return to school and complete a second assessment of the Caretaker’s shed.
We were notified today by the Fire Service that we will not be charged for the fire alarm that was activated by a student recently.
The Board are pleased with the ease of using School Docs to update policies.
All the planning and documentation that is due at the MoE has been sent.
Resolved: That the Principal’s report is accepted.
Moved: S Cameron Seconded: A Skelton Carried
7. FINANCIAL STATEMENTS
FEBRUARY FINANCES (S Cameron)
The Income Statement, Balance Sheet and Uncommitted Funds Projection for February and the minutes of the February finance meeting had been circulated prior to the meeting and were taken as read.
The Sumner Rugby Club will present a cheque to school on Friday evening for the school’s share of the Fight for Life fundraiser.
Resolved: That the February finances are accepted.
Moved: S Cameron Seconded: A Skelton Carried
8. STRATEGIC PLAN AND CHARTER / COMMUNITY CONSULTATION – Setting the Framework for 2015 (S Cameron)
S Cameron presented the plan for ‘20:20 Vision’:
· March 2015: BoT Planning Meeting
· Promotion / Marketing / Branding
· May (note 2 below) - June (note 1 below) - August 2015: Parent Education Phase
· September 2015: Community Consultation
· November 2015: complete Strategic Plan
· February 2016: Implement Strategic Plan 3 – 5 years
· 2019: Master Planning
· 20:20 Vision
The Board discussed:
1. Character education (values). Riverdale School NY. Student well-being (Lucy Hone).
2. Modern learning practice / environments (Mark Osborn)
3. Online resources – page on website
4. Board Talk newsletters
5. Student voices
Follow up - F Howard will speak to Richard Aitken re a marketing plan for parental engagement. He may wish to be involved or be able to supply contacts. L Hone is keen to be involved once a plan is established. The Board appointed a committee of A Skelton, P White, S Cameron and E Studholme. A budget is required.
Resolved: That the Board approves a budget up to $10,000 for marketing and education evenings for parents leading up to the development of the Strategic Plan.
Moved: A Skelton Seconded: P White Carried
9. PERSONNEL – ASSOCIATE PRINCIPAL APPOINTMENT
Discussed under the Principal’s Report.
10. SAMOA RAMS (A Skelton)
The Health and Safety committee has met and thoroughly gone through all the RAM documentation associated with the learning experience to Samoa. The following concerns were highlighted:
· Ratios of students:teachers (contingency plans have been built in)
· First Aid Certificates
· Both Sumner School teachers are strong swimmers
· Swimming ratio is 1:5
· Buses or minivans, not local transport
· The reference checks have been viewed
· Newly erupting volcanoes in the area have been looked into
· Issues (weather, other events)
· Medication
S Cameron has looked at these concerns and following another meeting the Health and Safety committee is satisfied these concerns have been addressed. In addition S Cameron has met with the parents of students going on the Overseas Learning Experience to outline any of the risks associated with the trip.
There has been another Parent Education evening.
Resolved: That the RAMS committee recommendations to the Board regarding the amended RAMS for the Samoa trip are approved.
Moved: A Skelton Seconded: Y Hall Carried
11. CHAIRPERSON
This is the last meeting that A Skelton will chair. The Board thanked A Skelton for the incredible job she has done as Chairperson.
8:30 pm There being no further business the meeting closed.
DATE FOR NEXT MEETING: 21 April
PRESENT: Ann Skelton (Chairperson), Stuart Cameron (Principal), Yvonne Hall, Fleur Howard, Paul White, Rachel Dippie (Staff Representative).
IN ATTENDANCE: Sally Kent (Deputy Principal), Mark Lodder (Observer), Elizabeth Studholme (Observer), Sue Stevens (recording minutes)
APOLOGIES: Darren Wright
INTRODUCTION / GENERAL
1. WELCOME AND APOLOGIES
The Chairperson declared the meeting open and welcomed everyone, with a special welcome extended to the observers. One apology received and accepted.
2. APPROVAL OF MINUTES FROM THE PREVIOUS TWO MEETINGS
Resolved: That the minutes of the Board of Trustees meeting held on 24 February 2015, having been circulated, be approved and adopted as a true and correct record of that meeting.
Moved: A Skelton Seconded: Y Hall Carried
Resolved: That the In Committee minutes of the Board of Trustees meeting held on 24 February 2015, having been circulated to those present at that part of the meeting, be approved and adopted as a true and correct record of that part of the meeting.
Moved: F Howard Seconded: A Skelton Carried
The 1 March Roll Return was tabled (437).
3. MATTERS ARISING FROM THE MINUTES
· None
4. CORRESPONDENCE
INCOMING
· None
OUTGOING
· MoE – March Roll Return
· Chair of the Board of Trustees, Cotswold School – email to express support.
CURRICULUM
5. None on the cycle at this time.
GOVERNANCE
6. PRINCIPAL’S REPORT (S Cameron)
The Principal’s report had been circulated prior to the meeting and was taken as read. The format has been updated to reflect the Annual Plan.
Fourteen students and two teachers from Glendal School arrived at the school today and will remain for the rest of the week. Activities scheduled were discussed in relation to the weather forecast.
Jill Pears, currently AP at Linwood College, has been appointed to the Associate Principal’s position, starting Monday 11 May. This will be announced to the community later this week.
Interviews for the two Scale A positions should be completed tomorrow.
Some Special Needs property modifications should be started soon.
S Cameron has asked the local office of the MoE to return to school and complete a second assessment of the Caretaker’s shed.
We were notified today by the Fire Service that we will not be charged for the fire alarm that was activated by a student recently.
The Board are pleased with the ease of using School Docs to update policies.
All the planning and documentation that is due at the MoE has been sent.
Resolved: That the Principal’s report is accepted.
Moved: S Cameron Seconded: A Skelton Carried
7. FINANCIAL STATEMENTS
FEBRUARY FINANCES (S Cameron)
The Income Statement, Balance Sheet and Uncommitted Funds Projection for February and the minutes of the February finance meeting had been circulated prior to the meeting and were taken as read.
The Sumner Rugby Club will present a cheque to school on Friday evening for the school’s share of the Fight for Life fundraiser.
Resolved: That the February finances are accepted.
Moved: S Cameron Seconded: A Skelton Carried
8. STRATEGIC PLAN AND CHARTER / COMMUNITY CONSULTATION – Setting the Framework for 2015 (S Cameron)
S Cameron presented the plan for ‘20:20 Vision’:
· March 2015: BoT Planning Meeting
· Promotion / Marketing / Branding
· May (note 2 below) - June (note 1 below) - August 2015: Parent Education Phase
· September 2015: Community Consultation
· November 2015: complete Strategic Plan
· February 2016: Implement Strategic Plan 3 – 5 years
· 2019: Master Planning
· 20:20 Vision
The Board discussed:
1. Character education (values). Riverdale School NY. Student well-being (Lucy Hone).
2. Modern learning practice / environments (Mark Osborn)
3. Online resources – page on website
4. Board Talk newsletters
5. Student voices
Follow up - F Howard will speak to Richard Aitken re a marketing plan for parental engagement. He may wish to be involved or be able to supply contacts. L Hone is keen to be involved once a plan is established. The Board appointed a committee of A Skelton, P White, S Cameron and E Studholme. A budget is required.
Resolved: That the Board approves a budget up to $10,000 for marketing and education evenings for parents leading up to the development of the Strategic Plan.
Moved: A Skelton Seconded: P White Carried
9. PERSONNEL – ASSOCIATE PRINCIPAL APPOINTMENT
Discussed under the Principal’s Report.
10. SAMOA RAMS (A Skelton)
The Health and Safety committee has met and thoroughly gone through all the RAM documentation associated with the learning experience to Samoa. The following concerns were highlighted:
· Ratios of students:teachers (contingency plans have been built in)
· First Aid Certificates
· Both Sumner School teachers are strong swimmers
· Swimming ratio is 1:5
· Buses or minivans, not local transport
· The reference checks have been viewed
· Newly erupting volcanoes in the area have been looked into
· Issues (weather, other events)
· Medication
S Cameron has looked at these concerns and following another meeting the Health and Safety committee is satisfied these concerns have been addressed. In addition S Cameron has met with the parents of students going on the Overseas Learning Experience to outline any of the risks associated with the trip.
There has been another Parent Education evening.
Resolved: That the RAMS committee recommendations to the Board regarding the amended RAMS for the Samoa trip are approved.
Moved: A Skelton Seconded: Y Hall Carried
11. CHAIRPERSON
This is the last meeting that A Skelton will chair. The Board thanked A Skelton for the incredible job she has done as Chairperson.
8:30 pm There being no further business the meeting closed.
DATE FOR NEXT MEETING: 21 April
