Meeting Held on 21 April at 7.55pm
PRESENT: Ann Skelton, Stuart Cameron (Principal), Yvonne Hall (Chairperson), Paul White, Fleur Howard, Darren Wright, Rachel Dippie (Staff Representative).
IN ATTENDANCE: Sally Kent (Deputy Principal)
Mark Lodder
Elizabeth Studholme
Sue Stevens (recording minutes)
APOLOGIES: All present
Everyone listed above had met at 7pm with Coralanne Child, Director of Education for Canterbury, MoE; Susan Schneideman, Manager Education, MoE; and Murray Aitken, Senior Advisor, MoE to discuss the submission Sumner School will make to the MoE regarding the proposed closure of Redcliffs School.
7:55pm The MoE representatives left and the meeting began.
INTRODUCTION / GENERAL
1. WELCOME AND APOLOGIES
The Chairperson declared the meeting open and welcomed everyone.
2. RESIGNATION OF CHAIRPERSON/ELECTION OF NEW CHAIRPERSON
A Skelton suspended normal meeting procedures and asked S Stevens to run the election process. S Stevens called for nominations for the position of Chairperson. Y Hall was nominated. There being no further nominations S Stevens declared Y Hall duly elected. Y Hall assumed the chair and the meeting resumed normal meeting procedures.
Resolved: That A Skelton is nominated as Deputy Chairperson.
Moved: Y Hall Seconded: P White Carried
S Cameron tabled:
· Bays Learning Cluster – Community of Schools
· Christchurch Schools Rebuild Programme
The Board discussed the Cluster submission, which is supported in general apart from some concerns around some of the statements. This submission is separate from the Sumner School submission.
The Board has two months to write the submission. This is the Board’s chance to fully present all options. The Board has a strong preference for Redcliffs School to return to their site.
The Board discussed the issues/implication for Sumner School if the MoE decision is to close Redcliffs School and noted the following areas to develop:
· 2020 Master Plan has to come forward
· Carparking / traffic safety issues
· Preference for start date is the beginning of 2017
· Transition funding resource for Project Manager?
· Transition Programme
Board view on the proposal:
· Strong preference for a school to remain in Redcliffs community
· Importance of have five schools in the Cluster
· Community: damage and upheaval stress re ‘psycho-social suffering’
· Transport issues
· Changing demographics of Redcliffs community (see MoE numbers)
· Impact on Sumner community (transport, catering for an unknown future (query MoE demographic numbers)
3. APPROVAL OF MINUTES FROM THE PREVIOUS MEETING
Resolved: That the minutes of the Board of Trustees meeting held on 17 March 2015, having been circulated, be approved and adopted as a true and correct record of that meeting.
Moved: A Skelton Seconded: P White Carried
4. MATTERS ARISING FROM THE MINUTES
· None
5. CORRESPONDENCE
INCOMING
· Coralanne Child, Director of Education, MoE, Canterbury – re proposal to close Redcliffs School
· Coralanne Child, Director of Education, MoE – extension of time lines for submissions
· MoE – deed of lease with CCC
8:34pm R Dippie left the room.
8:34pm Resolved: That the meeting move into Public Excluded Session for reasons of legal and professional privilege and to protect the privacy of natural persons.
Moved: Y Hall Carried
8:38 pm Resolved: That the meeting resume in Public Session and confirm that the business discussed in the Public Excluded Session remains confidential to the Board members present at this meeting.
Moved: Y Hall Carried
8:39pm R Dippie rejoined the meeting.
OUTGOING
· None
CURRICULUM
6. None on the cycle at this time.
GOVERNANCE
7. REDCLIFFS PROPOSAL
This was discussed at the beginning of the meeting.
8. SCHOOLDOCS POLICY REVIEW
This is on-going.
9. PRINCIPAL’S REPORT (S Cameron)
The Principal’s report had been circulated prior to the meeting and was taken as read.
S Cameron explained that he requires cash to carry to Samoa as credit card facilities will not be available.
Resolved: That the Principal is able to convert NZ$3,600 to Western Samoa tala to cover food, accommodation and activity costs of the students’ trip.
Moved: D Wright Seconded: P White Carried
Resolved: That the Principal’s report is accepted.
Moved: S Cameron Seconded: Y Hall Moved
STRATEGIC
10. STRATEGIC PLAN AND CHARTER / COMMUNITY CONSULTATION – UPDATE FROM PECC (Parent Education and Community Consultation) (P White)
P White suggested using the WordPress website. He will present more branding to the committee within the next week. He is happy with the framework that has been put in place. The committee, excluding F Howard, has decided to use the marketing services of Richard Aitken for up to two hours per week. This website will carry through from the current Sumner School website with more information on MLEs, dates of consultation etc. It is a ‘one-stop shop’ for parents wanting information, especially for those unable to attend meetings.
P White will provide a review in three to four weeks after the website is running on questions that may have been submitted. This will feed into the Strategic Plan. The website will be up and running before the next Board meeting.
The Te Manawa Parent Evening is postponed so that it is included as part of the Community Consultation. Mark Osborne is pencilled in for 13th May.
S Cameron presented a June 2013 John Campbell Live TV3 broadcast on MLEs.
9:01pm There being no further business the meeting closed.
DATE FOR NEXT MEETING: 19 May
IN ATTENDANCE: Sally Kent (Deputy Principal)
Mark Lodder
Elizabeth Studholme
Sue Stevens (recording minutes)
APOLOGIES: All present
Everyone listed above had met at 7pm with Coralanne Child, Director of Education for Canterbury, MoE; Susan Schneideman, Manager Education, MoE; and Murray Aitken, Senior Advisor, MoE to discuss the submission Sumner School will make to the MoE regarding the proposed closure of Redcliffs School.
7:55pm The MoE representatives left and the meeting began.
INTRODUCTION / GENERAL
1. WELCOME AND APOLOGIES
The Chairperson declared the meeting open and welcomed everyone.
2. RESIGNATION OF CHAIRPERSON/ELECTION OF NEW CHAIRPERSON
A Skelton suspended normal meeting procedures and asked S Stevens to run the election process. S Stevens called for nominations for the position of Chairperson. Y Hall was nominated. There being no further nominations S Stevens declared Y Hall duly elected. Y Hall assumed the chair and the meeting resumed normal meeting procedures.
Resolved: That A Skelton is nominated as Deputy Chairperson.
Moved: Y Hall Seconded: P White Carried
S Cameron tabled:
· Bays Learning Cluster – Community of Schools
· Christchurch Schools Rebuild Programme
The Board discussed the Cluster submission, which is supported in general apart from some concerns around some of the statements. This submission is separate from the Sumner School submission.
The Board has two months to write the submission. This is the Board’s chance to fully present all options. The Board has a strong preference for Redcliffs School to return to their site.
The Board discussed the issues/implication for Sumner School if the MoE decision is to close Redcliffs School and noted the following areas to develop:
· 2020 Master Plan has to come forward
· Carparking / traffic safety issues
· Preference for start date is the beginning of 2017
· Transition funding resource for Project Manager?
· Transition Programme
Board view on the proposal:
· Strong preference for a school to remain in Redcliffs community
· Importance of have five schools in the Cluster
· Community: damage and upheaval stress re ‘psycho-social suffering’
· Transport issues
· Changing demographics of Redcliffs community (see MoE numbers)
· Impact on Sumner community (transport, catering for an unknown future (query MoE demographic numbers)
3. APPROVAL OF MINUTES FROM THE PREVIOUS MEETING
Resolved: That the minutes of the Board of Trustees meeting held on 17 March 2015, having been circulated, be approved and adopted as a true and correct record of that meeting.
Moved: A Skelton Seconded: P White Carried
4. MATTERS ARISING FROM THE MINUTES
· None
5. CORRESPONDENCE
INCOMING
· Coralanne Child, Director of Education, MoE, Canterbury – re proposal to close Redcliffs School
· Coralanne Child, Director of Education, MoE – extension of time lines for submissions
· MoE – deed of lease with CCC
8:34pm R Dippie left the room.
8:34pm Resolved: That the meeting move into Public Excluded Session for reasons of legal and professional privilege and to protect the privacy of natural persons.
Moved: Y Hall Carried
8:38 pm Resolved: That the meeting resume in Public Session and confirm that the business discussed in the Public Excluded Session remains confidential to the Board members present at this meeting.
Moved: Y Hall Carried
8:39pm R Dippie rejoined the meeting.
OUTGOING
· None
CURRICULUM
6. None on the cycle at this time.
GOVERNANCE
7. REDCLIFFS PROPOSAL
This was discussed at the beginning of the meeting.
8. SCHOOLDOCS POLICY REVIEW
This is on-going.
9. PRINCIPAL’S REPORT (S Cameron)
The Principal’s report had been circulated prior to the meeting and was taken as read.
S Cameron explained that he requires cash to carry to Samoa as credit card facilities will not be available.
Resolved: That the Principal is able to convert NZ$3,600 to Western Samoa tala to cover food, accommodation and activity costs of the students’ trip.
Moved: D Wright Seconded: P White Carried
Resolved: That the Principal’s report is accepted.
Moved: S Cameron Seconded: Y Hall Moved
STRATEGIC
10. STRATEGIC PLAN AND CHARTER / COMMUNITY CONSULTATION – UPDATE FROM PECC (Parent Education and Community Consultation) (P White)
P White suggested using the WordPress website. He will present more branding to the committee within the next week. He is happy with the framework that has been put in place. The committee, excluding F Howard, has decided to use the marketing services of Richard Aitken for up to two hours per week. This website will carry through from the current Sumner School website with more information on MLEs, dates of consultation etc. It is a ‘one-stop shop’ for parents wanting information, especially for those unable to attend meetings.
P White will provide a review in three to four weeks after the website is running on questions that may have been submitted. This will feed into the Strategic Plan. The website will be up and running before the next Board meeting.
The Te Manawa Parent Evening is postponed so that it is included as part of the Community Consultation. Mark Osborne is pencilled in for 13th May.
S Cameron presented a June 2013 John Campbell Live TV3 broadcast on MLEs.
9:01pm There being no further business the meeting closed.
DATE FOR NEXT MEETING: 19 May
